Info Source : Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
The Saguenay Port Authority was created on May 1st, 1999 by letters patent issued on that date by the Minister of Transport pursuant to section 8 of the Canada Marine Act. The Saguenay Port Authority is therefore a Canadian Port Authority. It reports to the Parliament through the Minister of Transport.
More information on the history of the Port of Saguenay is available in the section The Port and its History.
The Saguenay Port Authority contributes to the implementation of a national marine policy that provides Canada with the marine infrastructure that it needs. It offers effective support for the achievement of local, regional and national social and economic objectives. This promotes and safeguards Canada’s competitiveness and trade objectives.
The Saguenay Port Authority has the powers of a legal person and its authority to operate a port is limited to port activities related to navigation, transportation of passengers and goods and the handling and storage of goods, to the extent determined by the Canada Marine Act. The Saguenay Port Authority activities are also limited to the other activities that are deemed in its letters patent to be necessary to support port operations.
Among its rights and obligations, the Saguenay Port Authority is responsible for the management of federal real property and movables and the rights related thereto. It may set the fees to be paid in respect of ships, vehicles, aircraft and persons entering or using the port and the goods and services it provides or any privilege conferred by it. As for order and safety, the Saguenay Port Authority shall take all necessary measures for the maintenance of order and the safety of persons and property in the port.
INSTITUTIONAL FUNCTIONS, PROGRAMS AND ACTIVITIES
Coordinates activities taking place within the port limits and facilities under management, ensuring that they are carried out in a safe manner, preserving the integrity of the facilities and considering good safety and environmental practices.
Description: Contains information relating to commercial activities at marine terminals under management, such as traffic documentation, goods shipped, received or stored, establishment and revision of tariffs.
Types of documents: Statistical reports, tariff notices, application for berth, vessel declarations, agreements, contracts, correspondence.
File number: SAG COM 005
Description: Contains information related to the repair, maintenance and modernization of the various infrastructures and equipment belonging to or under the management of the Administration.
Types of documents: Tenders, contracts, plans, specifications, work supervision, work authorizations, inspections, progress reports, correspondence.
File number: SAG ING 010
Description: Contains information related to accidents occurring within the boundaries of the port and the properties of the Administration involving vessels, users or tenants. Also contains documents related to accident prevention and risk analysis.
Types of documents: Incident reports, investigations, damage assessment reports, legal advice, standards, procedures, emergency measures plan, risk analysis reports, correspondence.
Format: May include photos and videos
File number: SAG SEC 025
Description: Contains information related to the environmental aspect of the activities and operations of the Administration.
Types of documents: Policies, audit reports, inspections, evaluations, certificates.
File number: SAG ENV 030
PROMOTION ET BUSINESS DEVELOPMENT
Responsible for marketing and promotion activities, as well as the development of new markets, notably through infrastructure projects.
Description: Contains information related to the marketing plan, advertising, special events and communications to clients and partners.
Types of documents: Research, studies, surveys, investigations, reports, publications.
File number: SAG MAR 015
Description: Contains information about the planning, design and construction of new infrastructure related to port growth and development.
Types of documents: Studies and surveys, statistics, analyzes, tenders, contracts, plans, specifications, work supervision, work authorizations, inspections, progress reports, correspondence.
File number: SAG DEV 030
Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
Financial Management Services
Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
Human Resources Management Services
Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.
Information Management Services
Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.
Information Technology Services
Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.
Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.
Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.
Real Property Services
Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.
Classes of personal information
As part of its programs and activities, the Saguenay Port Authority may accumulate personal information that are not included in any of the personal information banks described above. These include requests for information, testimonies of public support, service offers and complaints. This information is stored in general files where information is not normally retrievable by person name or another personal identifier.
This form of personal information is normally only recoverable if certain details are given on the subject, the program activities related to it, and the date on which the information was received by the SPA and the name of the person to whom it was addressed. The retention periods for these categories of personal information depend on the records disposal schedules for the general subject files in which they are stored.
For additional information, please consult the Access to information section of the Port of Saguenay website.
In accordance with the Access to Information Act and Privacy Act, the applicant may wish to review material in person at the Office of the Saguenay Port Authority.